Organising the perfect event can be tricky – “the devil is in the details” seems to be the catchphrase of choice for brides-to-be, but it’s also relevant for event planners in Brisbane and the world.
Luckily, it’s not that difficult to choose the perfect venue. Whether it’s a charity dinner, clothes-swap, art exhibition, or product launch, our top four tips for choosing the perfect venue in Brisbane (or anywhere else!) can help you out.
1. Size
Whoever says size doesn’t matter is wrong. The size and carrying capacity of your venue can be an important factor in the success of your event. Having a venue that is too small will lead to your attendees being squished together and looking for the air-con controls. On the other hand, a venue that is too large will make everyone feel awkward, and will most likely put a big dent in your budget. Make sure you have a rough idea of a guest list – that way, you can at least have a general idea of the size of venue you will need.
You don’t want this to happen:
2. Location, location, location.
Whilst the location depends on the type of event you’re hosting, there are a number of important things to remember. The venue should be easily accessible, either by car or public transport. If your venue is in an out-of-the-way location and guests are going to be having a tipple, it’s important for there to be an alternative way home or else it can seem too much hassle. Take into consideration the type of event and who the guests are when picking an accessible venue.
3. Layout
Taking into consideration the size of venue and the number of people coming, the layout is extremely important to holding a cohesive event. If you’re having a large sit-down dinner, make sure that there is enough room between tables and that you don’t block off any important pathways. When it comes to the bar, make sure that there’s enough room between the bar and any other furniture. There’s nothing worse than having 20 (or more) people trying to squeeze into two meters of space – ick. It’s making us stressed just thinking about it.
4. Date & Time
The date and time can definitely be an important factor when picking a venue for your event. Check with the local council and what’s-on websites to make sure that you won’t be clashing with a big sporting event, concert, or any other significant event nearby that could cause unwanted noise or impact the ability to get taxis and public transport.
Have an important event coming up and the planning is making you nauseous? As a full service communication agency, we also have our fingers in the Brisbane event management pie. We can help compile the guest list, pick a venue and organize promotion for charity dinners, product launches and much more. Get in contact today to find out how we can help you.